All aspects of fieldwork (from project duration to the qualifications of participants) are under the control of the Ministry of Education and Religious Affairs, Culture and Sports. Applications for permits must be made via the BSA.
Each year the School sponsors up to 6 fieldwork projects as specified in Greek law (3 sole projects and 3 collaborations with the Greek Archaeological Service). There is no provision in current law for collaborative fieldwork projects with Greek universities or other research institutes. Separate applications are required for work underwater and on land, and for excavation and surface survey.
Initial discussion should take place with the Director and/or the School Administrator well in advance of the Committee for Archaeology's deadline for receipt of applications (10th October in the year preceding the proposed project, using the forms downloadable below). Early discussions with the relevant Greek authorities, and planning for matters such as land purchase, conservation and the storage of finds, are essential to the success of applications. The Committee welcomes outline expressions of interest 1-2 years before an application is submitted. A full list of Ephorates with details of their areas of responsibility can be found here.
A full report and statement of accounts must be received by the School Administrator by 10th October in each season of work. A principal short report (approximately one A4 page) with up to six captioned photographs must be submitted by 1st November for inclusion in the Annual Report and in the print and online versions of Archaeology in Greece, and for use in lectures about the work of the School and on the School's web site. Digital images must be supplied in JPeg format.
Material cannot be made public outside the agreed schedule and in the case of synergasia, without agreement of the collaborator. Project directors, especially directors of collaborations with the Ministry, must consult the Director before issuing any press release or speaking to the media about their work, in order to ensure that Ministry protocols are observed.
All digital material (photographs, site records and databases) form part of the project archive and must be deposited with the School. A service of in-project archiving is offered (presenting no conflict with the ADS). A record of the location of samples should also be deposited with the School. Early consultation with the IT officer on the form of e-records is advised.
Please download PDF and read carefully.